Vital Records

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Most vital records may be amended. All amendments require an affidavit or a court order. Please be aware, two persons (witnesses) having knowledge of the facts must complete and sign the affidavit. Signatures of both witnesses must be notarized. San Juan Public Health offers notary services.

 

Birth records can only be amended if the certificate holder is alive. Any posthumous amendments require a court order. Any field that allows a change to be made with an affidavit can only be changed one time. All other changes require a court order.

 

Amendments to a Delayed Birth certificate require a court order. An amendment history will become part of the record.

Change or Add a Child’s Name

Affidavits may be used with the following guidelines.

 

Age < 1:

 Any part of the name can be added or changed without documentation.

 

Age 1-6:

 1. First and middle name can be added or changed without documentation.

 2. Surname can be added or changed but must match the father’s surname or a combo of mother and father’s surname.

 3. If no father is listed then the surname must match the mother’s maiden name

 

Age > 6:

 1. First and middle name can be added or changed.

 2. Surname can be added but not changed.

 3. Surname must match the father’s surname or a combo of mother and father’s surname.

 4. If no father is listed then the surname must match the mother’s maiden name.

 

 

The affidavit will need to be submitted with two  forms of documentation (link to proofs list), but minor spelling errors or typos do not require documentation. Any other amendments require a court order.

Amendments that require a court order must have a certified copy of the order submitted.

Affidavit to Amend a Vital Record

Change or Add a Parent

To Change Parent Information:

To Correct a Parent’s Name:

If the change is a minor spelling error or typo, an affidavit may be used. All other changes require a court order.

 

Parent’s Name Change Due to Court Order:

An affidavit may be used. Provide a certified copy of the Court Order and a certified copy of the Parent’s Corrected Birth Certificate.

 

Parent’s Name Change Due to Naturalization:

An affidavit may be used. Provide a certified copy of the Court Order and the original Naturalization Certificate.

Affidavit to Amend a Vital Record

To Add a Parent:

If the parents were married prior to the child’s birth, they may use an affidavit to add the 2nd parent. Provide a certified copy of the Marriage Certificate.

Affidavit to Amend a Vital Record

Add Biological Father:

A biological father can be added by a Voluntary Declaration of Paternity if all parties are willing. The mother must start this request.

 

Any amendment that requires a court order must submit a certified copy of the order.

Change Death Record

A completed Affidavit to Amend a vital record must be submitted to the state or local vital records office where the death occurred along with the required fees for registration. Two persons (witnesses) having knowledge of the facts must complete and sign the affidavit. Signatures of both witnesses must be notarized. One of the witnesses on the affidavit must be the informant.

 

Amendments to the medical items on the death record must be completed by the physician that certified the cause of death. Documentary evidence may be required at any time at the discretion of the Office of Vital Records and Statistics. If required documentation is unavailable or unacceptable, a court order may be required to make requested changes.

Affidavit to Amend a Vital Record

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Our mission is to protect and promote the health of all San Juan County residents by preventing illness and injury, establishing and promoting healthy environments, advocating policy based on scientific knowledge of issues relating to public health, promoting services which address personal health and well-being, informing and educating the community regarding issues of public health, and providing a committed, educated and effective public health professional work force.